May 2010 Newsletter from Shellly Rosenberg

Editing, Proofreading & Resume Services
May 2, 2010 – Newsletter
from the desk of
Shelly Rosenberg
www.shellyrosenberg.com

Greetings! This newsletter will cover three topics:

· Grammatical tip – three similar words there they’re their
· Table of Contents – automatic creation in MS Word
· Cover letters used with Resumes

Grammatical Tip

there they're their

These words are pronounced the same but have very different meanings. These words are often written incorrectly. It is imperative that you choose the correct one in your written text. Here is a review of these words.
there - means in that place
Example: Put the book there.
They’re - this is a contraction of the two words they are
Example: The following two sentences have the same meaning.
They are on the shelf.
They're on the shelf.
their – this is the possessive form of the word they meaning something that belongs to them
Example: That is their house.

To see more grammatical tips visit: www.shellyrosenberg.com/tips.htm

Table of Contents
How to Create it and Update it
Automatically in MS Word

Many of you write papers or books and want to include a Table of Contents. You create the Table of Contents by inserting your outline of headings at the beginning of your book or paper and put the corresponding pages next to each entry. The problem occurs when you add some text to the body of your work that throws all the page numbers off. It is a tedious job to keep updating this table of contents and to keep the entries correct.

Microsoft Word contains a dynamic Table of Contents feature that can completely automate this process.

The first step is to insert the proper toolbar into your document. Go to View, Toolbars and click on Outlining. You should then see the Outlining toolbar above your document.

Click on the drop-down menu and you will see Level 1, Level 2, Level 3, Level 4, Level 5, etc. and finally body text.

If you wish to include three levels in your Table of Contents, you will be using Levels 1, 2 and 3 for your headings. Just highlight the heading that you wish to be the highest level heading and make the drop-down menu item for that heading read level 1. You can do this at any time either while you are writing the paper or after you have completed most of the text. Do the same for second and third level headings using the corresponding level number for each item.

Make sure that all other text that is not a heading is designated as body text.

At the beginning of your paper, or wherever you wish to have the Table of Contents, just go to insert, then click reference and then click index and tables and finally click on Table of Contents. You will find several options here but just clicking ok will create your Table of Contents.

When you make changes to your text, which might necessitate page changes in your Table of Contents, or when you add, delete or change headings, you just need to click on the Update TOC button and your complete Table of Contents will be updated with the necessary changes.

This might sound a little confusing or difficult but it is really simple once you work with it for a while. There are many options for different styles and features of the Table of Contents but I will not discuss them here.

If you would like me to assist you in creating, designing or updating a Table of Contents for your paper or book, please contact me at shelly@shellyrosenberg.com.


Cover Letters
To be used with your Resumes

When sending a resume to a prospective employer, it is necessary to include a cover letter. This letter should explain why the employer should consider you as an outstanding candidate for the specific job. Tailor your cover letter to highlight your experience, skills and background that uniquely qualify you for the posted job.

Each time you apply for a different job, review your cover letter and make sure that you have updated the letter drawing attention to the skills you possess and how they relate to the required skills called for in the job description.

Contact me if I can be of help in creating the cover letter, updating the cover letter or creating your resume.
Visit www.shellyrosenberg.com/resume-services.htm


Shelly Rosenberg

“My goal is to enhance your text in a way that makes it clear and error free so that it is ready to be read by your professor, your readership, your clients, your future employer, your current employer, your agent or your publisher.”